GLMC TERMS AND CONDITIONS for the hire of rooms and the provision of additional services

Definitions

  'GLMC' means The Globis Learning & Mediation Centre (A subsidiary of Globis Limited)

  'the Client' means the party or parties who has or have booked a room or room(s) and/or other services or facilities from GLMC  

  "the Premises" means the Globis Learning & Mediation Centre Unit 1, Wheatstone Court, Waterwells Business Park, Quedgeley Gloucester GL2 2AQ.

1. Charges: The charges for the hire of rooms and the provision of additional services shall be those agreed in writing between the Client and GLMC. A deposit of 20% of the charges for the hire of rooms is payable on making the booking. In the event the Client cancels the booking of a room, the Client will pay the following charges:

i) Where GLMC secures an alternative booking for the room, for the period booked by the Client and cancelled: no charge.
ii) Where GLMC does not secure an alternative booking for the room for the period booked by the Client and cancelled:

(a) If the cancellation is notified to GLMC more than four months prior to the first day of the period booked: no charge.
(b) If the cancellation is notified to GLMC more than one month but less than four months prior to the first day of the period booked: a sum equivalent to 50% of the charge for the hire of the room for the period cancelled.
(c) If the cancellation is notified to GLMC one month or less prior to the first day of the period booked and cancelled: 100% of the charge for the hire of the room for the period cancelled.

Where the Client cancels the booking of additional services, such as the provision of court reporting, translating or catering, the Client shall pay the costs incurred by GLMC in securing those services or for which GLMC becomes liable to the providers of those services as a result of the cancellation.

NB: cancellations must be notified in writing.

2. Payment of account: All accounts shall be settled in full within 30 days of invoice. Invoices shall be rendered by GLMC weekly, or at the end of the period of room hire, whichever is the earlier. In the event of late payment, GLMC shall be entitled to charge interest at 3% above the HSBC base-lending rate for the time being, on all outstanding amounts.
3. Hours of use: The Client shall be entitled to use the room hired by it between the hours of 09.00 and 18.00 on Mondays to Fridays during the period of hire. Any extensions of these times shall be on terms to be agreed between the Client and GLMC.
4. Security: GLMC accepts no responsibility for loss or damage to persons or property on the Premises for the purposes for which rooms have been hired by GLMC to the Client. The Client is responsible for its own insurance for these purposes.
5. Clearance of rooms: At the end of the period for which the Client has hired a room or rooms, the Client shall immediately vacate the Premises and remove all of its property from the Premises. GLMC shall charge the Client for any period when it, or its property, remain on the Premises after the period for which the Client had hired a room or rooms.
6. Disruption of business: GLMC shall take all reasonable steps to ensure that the conduct of the Client's business whilst on the Premises is not disrupted or interfered with by any other user of the Premises. GLMC reserves the right to terminate any room hire, without compensation or refund to the Client, if the Client or those invited onto the Premises by the Client conduct themselves in a manner likely to cause a nuisance to, or to disrupt the business of, other users of the Premises.
7. Damage to Premises: The Client shall treat the Premises, and GLMC’s facilities and equipment with care. The Client shall be responsible to the GLMC for any loss or damage caused to any of GLMC’s property by the Client or by any other person invited onto the premises by the Client.
8. Disposition of business: GLMC reserves the right to substitute a room or rooms hired to a Client, but it will only do so where the conduct of its business reasonably requires. If GLMC is prevented from conducting business at the whole or a part of the Premises as a result of any damage caused or threatened to the said premises or any other event or circumstance outside its control, it shall be entitled to cancel the whole or a part of any room hire and shall not be liable for any loss suffered by the Client as a consequence.